How to prepare a perfect invoice?

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You regularly send invoices to your customers, asking yourself whether they are drafted correctly? Then this article is cut for you! A invoice after all, is a very important document for your company, and in a way, a calling card of your company. It is therefore necessary to check that they are properly prepared. Moreover, an optimal invoice encourages timely payment. Discover here the good practices and the items not to be missed on your future invoices.

The mandatory (*) and optional entries.

(*) These indications are required by Directive 2001/115/EC, which entered into force on February 6, 2002, and transposed into Belgian law by the Law of January 28, 2004 amending the Value Added Tax Code, and by Royal Decree No. 1 of December 29, 1992 on the rules for the payment of value added tax.

A invoice is only valid and thus admissible if you systematically provide them with certain entries. The following information also usually appears on an invoice:

The corporate form (BV, NV, ... )
The official address of your registered office
Your bank account number
Your VAT number
Your registration number in the Crossroads Bank for Enterprises.
The word "Invoice," if your registered office is located in Wallonia, the word "Facture. For example, you can state: 'Invoice - Facture - Invoice'.
The invoice number
The place of billing if you have multiple operating seats
The invoice date
The due date of the invoice
The subject of your invoice: The service or product sold (see below)
The total amount excluding VAT
The total amount including VAT
The VAT amount
The terms and conditions (or at least the part relating to unpaid invoices)

An accurate description of the performance

The subject of your invoice must be clear and precise. If the invoice is a product concerns, you must state such things as the unit price, quantity delivered, dimensions, material, color ...

If the invoice relates to a service you should include as much information about this as possible (e.g., performance xxx from [date] to [date]). In this way, you can avoid disputing certain elements.

Clear and pleasant formatting

You have no doubt noticed, a simple invoice ends up containing a lot of information, figures and specific terms. Still, it is important that your invoice remains legible and clear. The formatting of your invoice is as important as its content.

Thus, you should keep in mind that your customer will look first and foremost at price. The total amount of your invoice should therefore be visible at a glance!
The aesthetic aspect is also important, but remember that this is still an invoice. So a clear and simple layout with your company's logo is definitely sufficient.